IHSAA Executive
Committee
Minutes from the
August 5, 2004 meeting in Indianapolis
PRESENT
Chairperson
MINUTES
Minutes of
the
CONFLICT OF INTEREST STATEMENT
Commissioner
Ress presented a Conflict of Interest Statement to be signed by the IHSAA
Executive Committee members.
APPROVE RETAINING PETERS, BROWNING,
& CO. TO AUDIT FINANCIAL RECORDS
Commissioner
Ress recommended retaining Peters, Browning, & Co. to audit the financial
records of the IHSAA. After some
discussion, a motion to approve the recommendation was made by Phillip Gardner;
seconded by Randy Barrett; motion passed 15-0.
EXECUTIVE COMMITTEE AGENDAS
Commissioner
Ress presented the probable agendas for the 2004-05 monthly Executive Committee
meetings. A motion to approve the agendas was made by Randy Barrett; seconded
by Debb Stevens; motion passed 15-0.
ASSIGNMENTS FOR AWARDS PRESENTATIONS
Chairperson
APPROVE 2004-05 COMMITTEE
APPOINTMENTS
Chairperson
1. Technology
Committee – Chairperson Nancy Alspaugh, Bill Amerson, Geoff Penrod, Debb
Stevens.
2. Personnel
Committee – Chairperson Phillip Gardner, Jim Feist,
3. Student
Advisory Committee – Chairperson
4. Investment
Committee – Chairperson
A motion to approve the committee appointments was made by
Jim Feist; seconded by Geoff Penrod; motion passed
15-0.
ACCEPT PROPOSAL FOR CATASTROPHIC,
GENERAL LIABILITY & EXCESS LIABILITY INSURANCE
Assistant
Commissioner Cox presented a proposal for the 2004-05 Catastrophic, General
Liability & Excess Liability insurance coverage. Assistant Commissioner Cox reported that the
Association will absorb a 20% increase.
The premium for the Catastrophic Liability Insurance has increased by
over $150,000 in the past two years. A
motion for approval was made by Dennis Bunda;
seconded by Bill Amerson; motion passed 15-0.
APPROVE TOURNAMENT FINANCIAL
FRAMEWORK FOR 2004-05
Commissioner
Ress presented a plan to adjust reimbursements to member schools participating
in the regional and semi-state levels of the basketball and football state tournament
series, in order to help offset the Association’s growing insurance
liability. The proposed reimbursement
plan is as follows:
Regional Semi-State
Approved Reimbursement
Distribution of Balance Up
to $600 per team Up to
$700 per team
Transportation $6.00
per mile round trip $6.00 per
mile round trip
Meals None None
After a
lengthy discussion, a motion for approval was made by
APPROVE NEW APPLICATIONS FOR IHSAA MEMBERSHIP
Commissioner Ress presented new IHSAA membership
applications from Blessed Theodore Guerin High School, Noblesville;
ATTENDANCE AT CONFERENCES AND
WORKSHOPS
Commissioner Ress requested permission to have
representatives attend conferences and workshops outlined below:
1. The
Mid-West Officials Summit to be held in
2. The
National Federation Section IV meeting will be held in
3. The
Mid-West States Seminar is scheduled for
4. The
National Federation’s Winter Meeting will be held at Hilton Head, SC, on
A motion to approve the recommended participation in these
workshops was made by Patrick Mapes; seconded by Janis Qualizza;
motion approved 15-0.
APPROVE EMERGENCY BY-LAW AMMENDMENT
Commissioner Ress presented an emergency By-Law amendment
for consideration. This change would
allow students pursuing a “certificate of completion” to participate even though
they do not receive credit so long as they meet all other conditions for
eligibility. A motion to change this
proposal to an action item was made by Randy Barrett; seconded by Nancy Alspaugh; motion approved 15-0.
Amendment
Rule 18, Section 8 Page
59
New:
A student who (a) is receiving special education and related services
pursuant to an individual education program, (b) is not earning credits toward
a diploma, (c) is working toward a certificate of completion, certificate of
attendance, or the equivalent, and (d) the student’s individual education plan
(IEP) precludes satisfaction of the IHSAA academic standards contained in Rule
18-1, may meet such academic requirements, provided the student is making
satisfactory progress toward the goals, objectives and benchmarks contained in
the student’s IEP, as determined by the student’s progress reports and case
conference committee, and certified by the building principal.
After considerable discussion, a motion to adopt the
proposal was made by Randy Barrett; seconded by Geoff Penrod; motion approved
15-0.
DISTRIBUTE POLICY HANDBOOKS
Assistant Commissioner Searcy distributed the 2004-05 Policy
Handbooks.
POWERS AND DUTIES OF THE EXECUTIVE
COMMITTEE
Commissioner Ress reviewed those sections of the IHSAA
By-laws dealing with the powers and duties of the Executive Committee.
REPORT FROM ASSOCIATED SPORTS
PRODUCTIONS, INC.
NFHS STUDENT LEADERSHIP CONFERENCE
REPORT
Assistant Commissioner Searcy reported on the first annual
NFHS Student Leadership Conference, conducted on July 26 at
TECHNOLOGY UPDATE
Technology Director
SPRING FINANCIAL REPORTS
The following reports were presented regarding the financial
status of sports conducted during the spring season:
1. The
softball balance sheet showed a 23% decrease in total revenue, which was due in
part to adding a fourth class and inclement weather during the sectionals.
2. Baseball
showed a revenue increase of approximately $50,000. Increased attendance at all levels of the
tournament was responsible for the net improvement.
3. The
Girls Track and Field tournament series recorded a negative net balance of
10,000, which is reflective of the weather conditions during sectional
competition.
4. Girls
tennis is a deficit sport that generates little income. The cost of the girls
tennis tournament series in 2004 was approximately $15,000. This figure reflects a decrease in
expenditures of 15%.
5. Boys
golf is also a sport that does not generate income through gate receipts. The golf tournament series posted a $62,000
price tag, which is consistent over previous years’ figures.
TRANSFERS
Associate Commissioner Craft reported on transfers that have
been ruled on since June 2004. This
report included the following actions as of August 2004:
Full Eligibility.................. 90
Limited Eligibility............. 13
Ineligible........................... 1
Total............................. 104
LITIGATION
Attorney
Robert Baker updated the Executive Committee on the current status of pending
litigation against the Association.
NEW ATHLETIC DIRECTORS WORKSHOP
Assistant Commissioner Cox reported that the IHSAA and the
Indiana Interscholastic Athletic Administrators Association (IIAAA) again
co-sponsored a workshop for new athletic directors at the IHSAA Offices on July
28 and 29. Twenty six athletic
administrators participated in the two day workshop.
PENALTIES ASSESSED
The following penalties were assessed for various violations
of the IHSAA By-Laws:
1. The
2. Coach
Jim Sheridan is reprimanded for causing this violation to occur.
3. The
IHSAA accepts the school’s recommendation that the penalty for this violation
be assessed to the coach rather than the student athletes. Coach Sheridan shall be suspended from the
first two swimming meets of the 2004-05 high school swimming season.
4. The administration
of
1. The
2. The student athlete involved in this
violation shall be suspended for the first two soccer matches of the 2004-05 season.
3. The administration of
Zionsville High School – Commissioner Ress reported the
following action resulting from a violation of Rule 15-3.4 (girls
golf coach arranging matches and providing instruction during moratorium week).
1. The
Zionsville High School girls’ golf program is issued a warning. This warning is official notice that an
illegal act has occurred, is a matter of record, and shall not be repeated.
2. Coach
Gary Raab is reprimanded for causing this violation
to occur.
3. The
IHSAA accepts the school’s recommendation that the penalty for this violation
be assessed to the coach rather than the student athletes. Coach Raab shall be
suspended from the first two golf meets of the 2004-05 girls’ golf season.
4. The administration
of
Commissioner Ress presented the results of a survey
conducted by the
OFFICIALS RATINGS
Randy Barrett presented proposals to change the official’s
rating system in all sports. No changes should
be made in the official’s ratings system without input from the official’s
association. Discussion with various official’s groups will occur this fall.
WEATHER RELATED PROBLEMS IN
CONDUCTING TOURNAMENTS
Commissioner Ress discussed issues relative to Saturday
tournaments and inclement weather.
FALL AREA PRINCIPAL MEETING AGENDA
Commissioner Ress presented, for discussion, a tentative
agenda for the fall area principal’s meeting.
2004-05 MEDIA AWARDS
Sports Information Director
COMMUNICATIONS
1. Thank you from
Kyle Johnson,
2. Thank you form
Chuck Leonard,
A motion to adjourn the August meeting of the Executive
Committee was made by